ccusa
 

PROGRAM OPTIONS & PROCEDURES

WHAT PROGRAM OPTIONS DO YOU HAVE AS OUR EMPLOYER?

  1. JOB FAIR
    The Job Fair (JF) option is open to employers that hire at minimum 20+ participants from one country. The Job Fair program allows the employer to travel outside the U.S. to hire their participants in person from the country of their choice. The participants that are recruited for these Job Fairs are done so by the country offices depending on what you (the employer) has inputted into your Employer Preference Form. Requirements usually entail: English level, availability dates, experience, personality, etc. By traveling abroad, you have the option to meet your participants in person and immerse yourself into their culture.
  2. SKYPE FAIR
    Our fastest growing program for our employers is Skype Fair (PS). The Skype Fair program allows you to conduct a Fair from your office or our headquarters in San Rafael, CA for only a minimum of 20 hires. Many employers do not have the time to travel internationally, therefore spending one or two days in California expedites the whole process and still permits you to “meet” the participants virtually. By hosting you at our headquarters, you get to see the day to day operations of our program and experience the San Francisco Bay Area.
  3. PLACEMENT
    The placement program was created for employers who do not have the time to travel and/or do not hire the minimum number of participants required for a Job Fair or Skype Fair. This program is open to all employers and requires the least amount of work. Your Program Coordinator (PC) takes all your requirements and looks in the eligibility pool to find any participants who are qualified. Your PC will then put the participants on review for you and you will have 5-7 days to review the application and video to see if the participant is a qualified fit for your business. Employers like this option as it allows them to look at a greater pool of applicants and it does not entail as much involvement in the hiring process.
  4. INDEPENDENT
    The Independent option is open to any employer who likes to facilitate their own hiring with minimal help from CCUSA. Employers are required to fill out a paper job offer called the Independent Job Offer Form for all first-time hires and can offer electronic job offers through EWA for all returning participants. This program involves the least amount of support from CCUSA and always requires the employer to keep in contact with the participants regarding their VISA status, employment dates, travel/itinerary, etc

JOB FAIR PROCEDURE

 The Job Fair procedure does entail a variety of steps that all need to be completed at 4-6 months in advance of the actual beginning of the season:
  1. If you are planning to travel for a specific season, be it: Winter, Spring or Summer, let your Program Coordinator know as soon as possible so you receive the link to complete the sign-up form online:

  2. Along with the JF Sign Up Form you should also email your Program Coordinator the most updated copy of your Employer Preference Form. The form should include the exact number of positions, wage, amount of participants requested, and any special requirements upon completing your online sign up form



    It’s important to note that any specifications you would like during the Job Fair – for example, if more than one manager is traveling from your company and you would like to divide out which manager interviews by job position (indoor/outdoor, Food & Beverage, Housekeeping) – you MUST inform your Program Coordinator. CCUSA will not make assumptions and it is your responsibility to inform us how you would like to set up your Job Fair. We are happy to accommodate your request as best as we can.

  3. Once the Employer Hiring Preference form and Job Fair Sign Up JotForm are complete please email or fax them to your Program Coordinator. Your Program Coordinator will then confirm receipt of said documents same business day/following business day. All information will be confirmed via email and once you as the employer have given CCUSA permission we will begin to advertise in the countries of your choice.
  4. The last document that you will receive and need to sign is the Travel Request Form and Contract. This document varies from year to year therefore, as the employer, you should take the time to read it and complete it to its fullest extent. Please make sure to input any frequent flyer miles, travel requests, or notes that you may have.
  5. Your PC should be keeping you up to date regarding any recruiting issues that may happen and travel VISA requests that you must complete prior to departing. Travel VISA requests that you must complete prior to departing. You should also be informing your PC if your hiring needs change and you need less or more participants from a designated country. There should always be an open line of communication between the employer and the PC of any issues that do arise.
  6. About 5-6 weeks prior to your departure, a flight will be found that meet any special travel requests you may have had. You will then receive an email from your PC to confirm said details. It is important that you confirm this within 24 hours.
  7. About 3-5 weeks out from the JF, your PC will email you a copy of the JF Job Offer Form for you to review and add any additional information. This document will be the formal proof that you are hiring a participant therefore it is important that all the information inputted is accurate. Please return the form to the PC upon its completion.
  8. 1 week prior to your travel date you will receive via mail a Travel Packet with your itinerary, flight information, survival guide, and a luggage tag. Please read this packet thoroughly as it provides information that is essential to understanding the culture that you will be immersing yourself in. Please make sure to have this packet with you during your travel as it has your hotel information that you will be needing to provide to Customs upon entering a new country. It also has the contact number for the PC and Country Directors that will be awaiting your arrival.
  9. The last step is to pack accordingly and make sure that you have all your hiring numbers in order. You may bring swag items, any information to help showcase your company, and/or photos to get your new hires excited for the upcoming season!

Skype Fair Procedure - At CCUSA Headquarters
If you decide to come to the CCUSA offices instead of traveling abroad then the procedure is:

  1. Let your PC know as soon as possible and fill out the Job Fair Sign Up Form. Instead of checking off Job Fair dates, check off virtual travel fair an input the dates that you would like to come to the San Rafael office to conduct said dates. As a general rule 20 hires qualifies for a one-night stay. 40 hires for two night, etc. If you are hiring from a range of countries with different time zones, we will plan your trip accordingly to meet with your specifications.
  2. Complete the employer Skype Hiring Preference Form and email or fax it to your PC.
  3. About 30-60 days from that of the scheduled Skype Job Fair date you will be emailed a CCUSA Skype Fair Contract. Complete and sign this form and then email/fax to your PC who will verify receipt.
  4. About 2-4 weeks prior to the date of your Skype Fair you will receive an email to confirm your flight itinerary. Please do so within 24 hours.
  5. 1 week prior to your Job Fair your PC will email you an itinerary for your trip AND you will begin to see students show up on your Under-Review tab in your Employer Web Access profile. These students will be those that you will be interviewing during your time in California.
  6. The last step is to pack accordingly. Bay Area weather is quite tame. Always make sure to bring a light jacket as it may get cold in the afternoon. Please be sure to bring good comfortable shoes.
  7. After the Job Fair you can either let your PC know immediately whom you are hiring, or you have 3 days after the Skype Fair to go into your EWA Profile and click hire or not hire.

Skype Fair Procedure - At Employers Office (No Travel)
Choosing to conduct a Skype Fair from your office is quite convenient since you can conduct it at your liking. Nonetheless, this sometimes requires more coordination on the PC’s part therefore it is imperative that you return email in a timely manner:

  1. Let your PC know as soon as possible that you would like to conduct a Skype Fair.
  2. Complete the Skype Hiring Preference Form and email or fax it to your PC.
  3. About 2-3 weeks out from your Skype Fair your PC will email you an excel with the time slots available. As a reminder the time difference varies by country; so depending on where you hire from you may either conduct interviews first thing in the morning or early in the evening.
  4. One day prior to your Skype Fair your PC will email you a complete Excel of all the participants that you will be interviewing, their Skype names and their scheduled times to interview.
  5. Day of the interview your PC will send you a reminder of the interviews and be online as well during the scheduled times. It is essential that you call the participants should they not contact you first. If any issues arise just skype, email or call your PC and she will be able to support you in the best way that she can.
  6. After the interviews are conducted you will have 3 days to decide whether you want to hire them or not. All you need to do is log into your Web Access Profile and click hire or not hire.